As a flex office manager, you're tasked with various responsibilities to maintain smooth operations and ensure tenant satisfaction. From taking care of tenant relations and optimising space utilisation to managing facility upkeep and strengthening security measures, your daily duties comprise a wide spectrum. You oversee lease agreements, optimise space usage, coordinate maintenance, manage financial matters, foster community engagement, and manage access controls.

Traditional key management systems only add to the chaos; managing access and keys can become time-consuming for your organisation. Key handovers, lost keys, and unauthorised key duplication are constant challenges for flex offices.

Flex office managers face numerous challenges, but let's zoom in on the ones related to access management. Two problems stand out in particular:

• Lack of personalisation: Flex offices aim to provide a personalised experience for their users. The absence of a flexible access control system can make it difficult to tailor the space to tenants' individual needs and preferences.
• Limited temporary access management: Different people enter and leave the space daily. Managing temporary access for freelancers, tenants, and temporary staff can be challenging without an efficient access control system.

Using digital access management and key management solutions can make key management more secure, flexible, and less time-consuming. This smart access solution benefits not only managers but also employees, tenants, and service providers.

Bold Smart Lock offers the most user-friendly, professional access management solution. Installing the Bold Smart Lock takes just 5 minutes and ensures optimal security for your property. Let us help you and explain more about our solution and what it can mean for your business.

We will keep it short and sweet, summarising the benefits for you as a flex office manager in 8 bullet points:

Digital key management
Bold introduces a digital key management system that empowers managers to authorise users' access to devices seamlessly. Through the Bold app, employees, tenants, and service providers can effortlessly unlock designated doors with a simple click. Meanwhile, administrators can monitor activities in real-time, facilitating immediate logging of access history.

With a Bold Business Account, you gain access to the Bold Business Portal, which allows you to easily create and manage groups of users and locks with specific access rights.

Flexible access: schedule or temporary options
Smart locks offer convenience with additional features that streamline access management. With the Bold Smart Lock, the 'schedule access' feature empowers admins to tailor access for specific users, like cleaners, by setting custom time frames. For instance, it allows access between 6:00 and 8:00 in the morning. Additionally, granting 'temporary access' proves extremely useful when a freelancer rents an office for just a day.

Grant or revoke access easily
As a manager, you can remotely grant or revoke access permissions. You can even implement access restrictions based on rent payment status by implementing Bold Smart Locks.

With the Bold Connect, you can easily lock and unlock the door remotely using Wifi with the highest security. This feature allows you to easily grant access to the new intern, who may need to photograph documents you forgot while you're away on a business trip.

Easy tenant turnover
With Bold Smart Lock, flex office managers can deactivate keys for outgoing tenants and create new digital keys for incoming tenants. Even when the manager-tenant relationship is not great, there is no chance of previous tenants making unauthorised copies of keys. You can wave goodbye to key management worries with Bold Smart Lock.

The highest level of security
Bold incorporates security measures such as encryption, two-factor authentication, and audit trails to enhance key management security. We also hold the highest security rating with our SKG*** certificate. Additionally, we utilise the most cutting-edge security techniques and uphold the highest industry standards.

Mobile accessibility
As a flex office manager, you can easily manage access control via the easy-to-use Bold app or the Bold Business Portal. These platforms allow you to oversee your business operations from anywhere. Whenever, wherever.

Integration with other systems
Bold can be integrated with Property Management Systems (PMS), to provide a comprehensive solution for administrators. This ensures seamless communication and data synchronisation across different aspects of property management.

Customisation and scalability
The Bold software is scalable, allowing you to expand operations without outgrowing your management solution.

As previously noted, the benefits extend beyond just managers; tenants will also enjoy a variety of advantages.

Convenience
All your keys are consolidated within one app, eliminating the need for separate keys for your office, the meeting room, and the car park. Of course, access permissions vary for each cylinder, so there's no need to worry about anyone unauthorised entering your office.

The Bold Smart Lock is completely keyless, so losing your key is impossible. But you might forget your smartphone sometimes, or the battery may have died. No need to worry — you can still get in if you’ve previously set a backup PIN code, which you can generate in the Bold App. You can enter the code by turning the outer knob, a bit like an old safe.

Design
With its high-quality design, Bold ensures an upgrade in aesthetics and functionality for your door. It is available for all doors equipped with a Euro-cylinder.

The safest option to secure your belongings
Our Bold Smart Lock has an SKG*** certificate, guaranteeing top-tier security. Additionally, we've got you covered with the latest and greatest security techniques and standards. So, no need to worry!